Guidelines for In-Person Poster Presenters
Thank you for participating in ICEID 2022. Information regarding in-person poster presentations is provided below.
Please remember that all poster presenters are required to register for the conference. If you have not yet registered, you may do so through your Poster Presenter Portal. For questions, contact Andrea Berlin at aberlin@taskforce.org.
Authors may make changes/update abstracts until June 15, 2022.
Since this is a hybrid conference, all posters will be displayed on our virtual platform. Each presenter must up-load their poster to their Poster Portal whether they are presenting in person or virtually.
Uploading Poster Presentations
Please upload the following to your Poster Portal by July 18, 2022.**IMPORTANT NOTE: you must upload your poster image in two places!
1. Poster Thumbnail
The thumbnail image is the first thing viewers will see alongside the poster title while scrolling through the virtual poster gallery. Either your poster or an image from your poster illustrating the topic can be uploaded.
To serve as the thumbnail image for the virtual poster gallery, acceptable file formats include PDF, PNG and JPEG.
Note: You do not need to manipulate the size of your image; the system will automatically resize the image appropriately.
2. Poster Materials
This tab is the dedicated area where you’ll upload your Poster PDF and an optional video.
Each item must be added individually.
To upload your Poster, select the “Upload Poster” button. You can only upload one document in this spot. * Acceptable file formats include .pdf or image file such as .jpeg or .png
To upload your materials, please select the “Add Material” button.
- Video (optional) - you can upload a video with a commentary about your poster
In-Person Poster Presentations
Poster Hall LocationPoster Boards will be on display in the hotel’s Grand Hall East (adjacent to the Exhibit Hall), and will be available for viewing from 10:00 AM – 6:00 PM.
Poster Setup and Removal
You will be assigned a poster number and a day to present. Poster setup is from 7:00 AM – 8:00 AM each day. Be sure to have your poster in place by 8:00 AM on your assigned day. Posters can be removed starting at 6:00 PM and must be removed by 7:00 PM. Any posters remaining after that time will be discarded.
Poster Session Times
Poster Sessions with Authors are scheduled at 12:30 PM – 1:30 PM, Monday – Wednesday, August 8-10, 2022 and 5:00 PM – 6:00 PM Monday and Tuesday, August 8 – 9, 2022. Please plan to be available to answer questions about your poster during this time on your designated presentation day.
We are unable to reschedule the date and time of your poster presentation. If you have other questions about your poster prior to the conference, contact Daniel Cameron (dxc1@cdc.gov). If you need assistance during the conference, reach out to ICEID staff at the Registration Desk.
Poster Board Parameters:
In-Person Poster boards are 4 feet tall by 8 feet wide. Your poster should fit within those dimensions. Commercial logos should not be placed on posters or poster boards. All poster presenters are encouraged to include their poster board number and email address on their poster. The surface will be a cloth-covered bulletin board. Push pins will be provided to hang posters. No other supplies will be available. If you do not want to use push pins, you will need to bring your own supplies. Posters must be printed, but do not need to be on a backboard (e.g., foam core) or laminated.
